FAQ

Application for Habilitation

The subject mentorate - consisting of three members - is proposed by the prospective habilitation candidate in the application for admission.
These three persons then become members of the respective responsible habilitation committee.

In this case, it may be that the documents concerned can be requested within the university. Of course, we need your consent for this. In this case, please simply contact the habilitation office before submitting your application.

Fixed costs can be claimed here, e.g. for (office) space, equipment, computers and accessories.
However, some items, such as travel or publication costs, cannot be specified.
It is important that a statement is available to what extent the respective chair can cover the expenses.

After the complete application has been reviewed, the documents are usually presented to the Faculty Council at the next meeting for consideration of the habilitation application.

A habilitation committee (consisting of 5 university professors, 1 research assistant and 1 student representative) as well as a time period for the presentation colloquium will be determined. You will then receive an official letter.
You have to inform the Habilitation Office when exactly you want to give your introductory lecture. Once we have confirmed this date, you can inform your subject mentor about your upcoming presentation.
After the introductory lecture, a decision on your acceptance as a habilitation candidate will be made at the next Faculty Council meeting. Only if this decision is positive, your habilitation officially begins.

If you are interested in an external habilitation, you can submit the application at any time.
If you are employed at the University of Würzburg with the aim of a habilitation project, the application must be received by the Habilitation Office as soon as possible.
In the interest of environmental protection, we offer a digital pre-review of your documents. Please send them to us by e-mail for this purpose. In this way, possible errors can be found and corrected before the official submission.

Introductory colloquium

At the next Faculty Council meeting, a decision will be made on your acceptance as a habilitation candidate. Only if this is positive, your habilitation officially begins and you will receive a corresponding letter.

You have to take care of this presentation date on your own. Responsible for the allocation of the dates is the colloquium commission. Dates and composition of the commission can be found at https://www.physik.uni-wuerzburg.de/aktuelles/veranstaltungen-aus-der-physik/physikalisches-kolloquium/.
This presentation is done via a lecture in the lecture series "Physikalisches Kolloquium", which takes place every Monday during the semester.
Please inform the habilitation office in time when you will give your presentation colloquium and what the exact title will be. As soon as we have confirmed this date, you can inform your subject mentor about your upcoming presentation.
The entire habilitation committee will additionally be informed in due time by the habilitation office about the introductory lecture.

According to §4 para. 3 HabO 2004, the scientist has to introduce him/herself by a public lecture before the final acceptance. This presentation takes place in the context of the lecture series "Physikalisches Kolloquium", which takes place every Monday during the semester.

After submitting your application for admission to habilitation, you will receive a letter informing you of the appointed habilitation committee and the time period in which you should schedule your presentation lecture.

Final acceptance & start of the habilitation procedure

You are requested, together with the subject mentor, to conclude a habilitation agreement on the expected achievements as soon as possible. This agreement must be received in the Habilitation Office with all original signatures no later than three months after acceptance.

After the presentation, the habilitation committee prepares a written statement on the habilitation application of the scientist for the faculty council. After receipt of this statement, the Faculty Council decides at the next meeting on the final acceptance as a habilitation candidate and appoints a subject mentor (3 university lecturers) for the further habilitation procedure.
The habilitand and the members of the expert mentorate will be informed as soon as possible about the acceptance as habilitand and thus about the start of the habilitation procedure.

Internal Evaluation

This is intended to provide a prognosis of the success of the habilitation and to make any necessary corrections to the habilitation agreement. The criteria to be applied in the interim evaluation can be found under § 7 para. 1 HabO 2004:
The criteria of the interim evaluation must have been fixed in writing in the agreement according to § 5 para. 4. The basis for the decision can be in particular:

Number and quality of publications to date and papers accepted for publication, especially in peer-reviewed journals and books;
lecture activity, in particular number of invited lectures and presentations at international conferences;
own projects and applications for external funding;
diverse fields of work or outstanding representation of a subfield;
stays abroad;
prizes and awards;
the performance in teaching, in particular the implementation of the various courses envisaged and their resonance with the students;
a public lecture in which the habilitand reports on the status of his/her work;
the participation in advanced training measures in university didactics.

According to § 7 HabO 2004, the subject mentorate must conduct an interim evaluation no later than 2 years after acceptance as a habilitand.

Final evaluation

If, during the preparation of the final scientific evaluation, the departmental mentorate determines that the services cannot be rendered within the four-year period, the habilitand may be granted an appropriate grace period.

This grace period must be requested by informal application to the Dean. Periods of substitute professorships, parental leave or a ban on employment according to the ordinance on maternity leave for civil servants as well as for habilitation candidates who are not members of the University of Würzburg shall extend the four-year period.

The Faculty Council decides on the final award of the teaching qualification after all documents, expert opinions and statements have been submitted and reviewed.
After successful review, the Habilitand receives his certificate in the context of a public final lecture by the dean or associate dean.

For the final scientific review, the habilitation candidate must submit the following documents (see "Checklist Submission of Scientific Review") to the Habilitation Office:

an updated complete chronological curriculum vitae (with date and original signature);
a list of scientific publications;
a list of courses taught so far (title of course, type of course, SWS);d) four copies of the written habilitation thesis;
a summary of no more than ten pages of the central results of the submitted work;
an assurance that the written habilitation thesis has been written independently and that the origin of the material used or cited has been properly identified;
a declaration that the applicant has not submitted any other application for habilitation, that no academic degree has been withdrawn from him/her, and that no proceedings are pending against him/her that could result in the withdrawal of an academic degree.

When the habilitation office has received everything, these are passed on to the responsible reviewers for scientific evaluation.

After receipt of the reviews, the Dean will ask the departmental mentorate and the student council to prepare a final statement for the decision in the Faculty Council.

According to §8 HabO 2004, a final scientific review must be initiated by the departmental mentorate no later than four years after acceptance as a habilitand.